Gilroy Prep School

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Admissions

Are you interested in the possibility of a Navigator education for your student?
 
Click HERE to fill out the Intent to Enroll Form to put your child on the waitlist for Gilroy Prep School.  
 
Copies of current immunization records will be required for all entering students. Incoming kinder students must be 5 by September. 1. Incoming kinder students must have up-to-date immunization records by June 1. 
 
GPS admission is based on a lottery.  Information for the 2019 lottery is below:
Date & time:  April 13, 2019
Kinder Lottery: 8am
Grades 1-8 Lottery: 8:30am 
Location:  Gilroy Prep School, Room 11
Parents do not have to be present for the lottery.
 
Deadline to apply for the 2019/20 Kinder lottery is March 31, 2019.
 
Starting February 28 - March 28, school tours will be held every Thursday at 9:00.  To register for a tour, please register here. 
 

Enrollment Priority

In the event the Charter School receives applications exceeding the maximum cap prior to the close of the admissions deadline, it shall determine which students shall enroll in the following manner:

Sibling Preference

All siblings of students enrolled at and attending the Charter School at the time of the lottery shall be admitted, prior to the lottery.

 

Staff Children Preference

All staff children (not to exceed greater than 5%) shall be admitted, prior to the lottery.

 

FRL Preference

Applicants whose parents/guardians provide written verification they are eligible for Free and Reduced Lunch under that program guidelines shall be designated Free and Reduced Eligible.

 

In District Preference

Applicants whose address fall in the local schools district boundaries, shall be designated In District Eligible.

 

All Other Applicants Preference

All other applicants will be designated All Other Eligible.

 

The Charter School shall employ the following lottery procedure to determine admission to the school in the event that the number of applicants exceeds the number of available slots:

Draw Order

1. Free and Reduced Eligible

2. District Resident
3. All other applicants

 

Wait List

In the event that there are applicants remaining after the conduct of the lottery, those applicants not admitted to the school shall be placed on the waitlist in the order their names were drawn. To the extent that openings occur at the Charter School during the school year for which the lottery is conducted, applicants shall be offered admission in the order in which they appear on the waitlist. At no point will the waitlist carry over from year to year.  

LOTTERY & ENROLLMENT FAQ

How does the Lottery work?

When the Lottery is run on April 11, 2020, at 8:00 AM, the lottery is run by grade level starting with 8th grade and finishing with Kinder. Applicants are randomly sorted in each grade level, in order of preference, starting with sibling preference, staff children, free and reduced lunch, in district and all other preference. All preferences are validated via proof of documentation by the Lottery Coordinator.

 

Example: If there are 200 applicants for Kindergarten and there are only 60 available slots, Schoolmint will randomly sort all 200 student names and the first 60 by preference will be offered a seat. The remaining 140 students will make up the waiting list, in the order in which they were randomly sorted by preference.

 

Who has to apply for the 2020/2021 Lottery? (If you have an incoming sibling or employee kinder they will need to be placed in a lottery as well)

    1. Siblings of students currently attending Gilroy prep (K-8 grade)
    2. Children of all staff 
    3. Children currently on the waitlist (Everyone needs to re-apply each year)
    4. Anyone that would like their child to attend Gilroy Prep School

What is FRL (Free and Reduced Lunch) preference?

National School Lunch Program and/or School Breakfast Program by offering nutritious meals every school day. Students who buy lunch and breakfast may be eligible to receive meals free of charge or at the reduced-price rate for lunch and for breakfast. All families are welcome to apply.

How to Qualify for FRL?

    1. Your children may qualify for free or reduced-price meals if your household income falls at or below the federal Income Eligibility Guidelines below. https://www.govinfo.gov/content/pkg/FR-2019-03-20/pdf/2019-05183.pdf
    1. Please provide documents supporting your eligibility to the school office before April 8th, 2020.
      1. Paycheck stub
      2. W-2
      3. WIC PARTICIPANTS -Households that receive Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) benefits, may be eligible for free or reduced-price meals by completing an application. 
      4. HOMELESS, MIGRANT, RUNAWAY, AND HEAD START Children who meet the definition of homeless, migrant, or runaway, and children participating in their school’s Head Start program are eligible for free meals. 
      5. FOSTER CHILD The legal responsibility must be through a foster care agency or court to qualify for free meals. 

What happens if documents for FRL preference are not provided by April 8th, 2020?

You will not be eligible for the FRL preference and it will be removed from your child’s profile in our SchoolMint system.

LOTTERY & ENROLLMENT FAQ

LOTTERY & ENROLLMENT FAQ

 

HOW WILL I FIND OUT IF MY CHILD WAS ACCEPTED?

If your child is accepted into Gilroy Prep School, you will be notified by email or text after the lottery is held. If you are not accepted into Gilroy Prep,  you will need to check our online application platform to confirm your spot on the waitlist.

WHAT PREFERENCES DOES NAVIGATOR OFFER IN ITS LOTTERY?

Navigator Schools offers the following preferences in order of priority:

  • Sibling of current student
  • Staff Children (not to exceed 5%)
  • Free and Reduced-Price Lunch (FRPL)
  • In District Residence
  • All other Applicants

HOW DOES THE SIBLING PREFERENCE WORK?

Siblings of current students are identified and placed on the class roster before the Lottery takes place.

 

HOW DOES THE STAFF CHILDREN PREFERENCE WORK?

Staff children are identified and placed on the class roster before the lottery takes place.

 

HOW DOES THE FRL PREFERENCE WORK?

Applicants whose parents/guardians provide written verification that they are eligible for Free and Reduced Lunch under that program guidelines shall be designated Free and Reduced Eligible.

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WHY DOES A STUDENT’S  PLACE ON THE WAITLIST SOMETIMES GO UP IN NUMBER INSTEAD OF DOWN?

When siblings, staff children, and FRL apply to a Navigator School and one child is accepted, the other child is automatically moved to the top of their respective waitlist.

 

DOES MY CHILD’S SPOT ON THE WAITLIST CARRY OVER TO NEXT YEAR?

No. We are legally required to hold a lottery every April to determine who gets access to the available seats for the following school year.

WHY DO YOU GIVE SUCH LITTLE TIME FOR FAMILIES TO DECIDE?

We work very hard to afford families opportunities to learn about Navigator Schools. We have had a very long waitlist every year, and we feel that it is respectful to the families on the waitlist for us to ask families to decide whether they want to accept the seat or no. We give families up to 24 hours from being contact via phone or voice message to accept the seat and up to 5 business days from accepting the seat to turn in all required information.

HOW DO YOU KNOW HOW MANY SEATS YOU WILL NEED TO FILL EACH GRADE?

Every year, we ask Navigator Schools families if they intend for their child to return to our school. We also ask families if our students have any siblings who will be applying for the following school year. After families indicate their plans, we count how many available seats are left over and use the lottery to fill those seats.

If my child was offered a position in the prior year, but our family declined the offer, what is the status of the application for next year?


When your family declines an offered position, the child loses the position on the waiting list. You will need to re-apply by submitting another application during the open enrollment period. They will be placed at the bottom of the waitlist.

If I enroll my child, can I change my mind?


Yes, you can. Filling out and returning an enrollment form does not commit you to a decision. As at any public school, you are entitled to withdraw your child at any time. You should be aware that once you withdraw or say "no" (to an offered space) you will be automatically dropped/withdrawn from the attendance or school waitlist and the school will offer the spot to the next waiting family.

What is the age requirement for Kindergarten?


Your child must turn 5 years of age prior to September 1 to be age eligible for kindergarten.


Can I fill out an application for my child if he/she is not going to be 5 by September 1st?


No, you have to wait until your child is old enough to enter school to fill out an application. The system will just reject your application and you will have to reapply when the right time comes up.